Sponsor Information

 
 Sponsor Forms


New Sponsors:

CSM requires all sponsors to submit a Sponsor Authorization Form. The information provided will ensure that sponsors are only charged for tuition/fees specified within the Sponsor Authorization Form. This form allows sponsors to communicate the specific charges that will be covered under the sponsorship; the Student Receivables Office does not accept financial guarantee letters for billing purposes. The Student Receivables Office must receive this form by the first day of classes. If there are multiple students, CSM will accept an attached list that details the following:

 
  1. Student Name.
  2. CWID (Campus Wide ID).
  3. Length of sponsorship.
Existing Sponsors:

For all new students/ expired contracts, CSM requires sponsors to submit a student list each semester. This list must be received by the first day of classes. The list must specify the following:

 
  1. Student Name.
  2. CWID (Campus Wide ID).
  3. Length of sponsorship.
If there are no changes in the tuition/fees that a sponsor will be covering for a specific term, a new Sponsor Authorization Form is not required. If the Sponsor does not have any new students/expired contracts for a specific term, it is not necessary to submit a new student list.
 
The Student Receivables Office does not accept financial guarantee letters for billing purposes, as financial guarantees do not detail the specific fees/tuition that will be covered.
 
The Billing Process:
  • Sponsors will be billed after census day of each semester (last day for students to add/drop courses).
  • Payment is due upon receipt.
  • Thirty (30) days after the invoice date, an e-mail notification will be sent to the sponsor and students notifying that payment has not been received.
  • Forty-five (45) days after the invoice date, if the invoice remains unpaid, the charges will be placed on the student account. Late fees will begin accruing on the student account for the unpaid balance. After forty-five (45) days, CSM will not provide the sponsor with additional invoices. Students are legally responsible to pay the full cost of their educational expenses if their sponsor does not pay.
Forms of Payment Currently Accepted:
  • Check (Please include CWIDs and Details of Payment if different amount than invoiced).
  • Wire (Please contact Student Receivables directly to obtain this information: sturecv@mines.edu).
Sponsored Students:
CSM requires all sponsored students to submit a Student Agreement Form to the Student Receivables office by the first day of classes. A student is not considered sponsored until this form is submitted.   
  • Any tuition/fees not being paid by the sponsor, as indicated on the Sponsor Authorization Form, are due by the student on the first business day following Census Day.
  • There is a 5 business day grace period. Therefore, any payment not received by the close of business on the last day of the grace period will be assessed a late fee -If the sponsor has not paid the tuition/fees as specified on the Sponsor Authorization Form after 45 days of the sponsor invoice date, any remaining charges will be transferred to the student account and are due immediately by the student. Late fees are 1.5% of the balance due, and accrue on a monthly basis.
  • A restrictive hold will be placed on the student account for any outstanding balance.
  • Students are legally responsible to pay the full cost of their educational expenses if their sponsor does not pay.
ROTC Students:
  • All students participating in the ROTC Program are required to submit a Student Agreement Form to the Student Receivables Office by the first day of classes. A student is not considered sponsored until this form is submitted.
  • Any tuition/fees that will not be paid by the sponsor, as indicated on the Sponsor Authorization Form, must be paid on the first business day following Census Day.
  • If ROTC communicates to CSM that the student will no longer be sponsored, the total amount of tuition and fees are due immediately.
  • A restrictive hold will be placed on the student account for any outstanding balance.
  • Late fees are 1.5% of the balance due per month after this date on any remaining balance.
ROTC Sponsors:
A CSM Sponsor Authorization Form must be filled out and provided to the Student Receivables Office by the first day of classes.  If there are multiple students, CSM will accept an attached list that details the following:
 
  1. Student Name.
  2. CWID (Campus Wide ID).
  3. Award Type (#3 for Air Force ROTC only). 

After 45 days, ROTC will communicate any changes to the original Agreement. At this time, if there are any changes to the students’ scholarships, ROTC must communicate these changes to the Student Receivables Office. We will update the student accounts appropriately.  Payment must be received by the last day of class each semester. Failure to remit payment by this time will result in any outstanding charges to be put on the student account and ROTC will need to coordinate directly with the student for any payment.

For more information or to answer questions or concerns with this process, please contact Student Receivables:  sturecv@mines.edu 

(303) 273-3158
1500 Illinois St.
Golden, CO 80401
 
 
 

For website questions, please contact Mark Jones

Controller's Office

1500 Illinois St.
Guggenheim 224
Golden, CO 80401

Tressa Constantineau Ries, CPA
Controller
(303) 273-3262
tries@mines.edu

Nicole Horton
Administrative Assistant
(303) 273-3166
nhorton@mines.edu

What's new

Appropriateness of Expenditure Form

Banner Index Codes

In an effort to continually heighten financial efficiency throughout the CSM community, the Controller's Office has implemented a new 'shortcut' number for your financial accounts.

For more information on the new Banner Index Codes please read the following document: Banner Index Codes.

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   ** UPDATED **

Indirect Cost Return Distribution Procedure

The Controller’s Office has implemented a new Indirect Cost Return distribution procedure that all research centers and departments must follow. The procedure manual and distribution worksheet are provided for your reference below:

Indirect Cost Return Distribution Procedure Manual

Indirect Cost Return Distribution Worksheet

(Updated 10/09/15)