For Spring 2018, Graduate RA/TA forms are due on 01/02/2018 for uninterrupted pay. All other
graduate and undergraduate hourly student forms are due on or before the student’s start date. Please
indicate the actual date that a student begins work and not the first day of the semester.
Undergraduate Employment Authorizations for students being paid out of departmental funds can be
found at
http://inside.mines.edu/UserFiles/File/hr/HR%20Forms/Undergraduate%20Student%20Employment%2
0Contract%20Excel%2011_09_2017.xls. Please use this form as it is the most up-to-date. Students
being paid out of Colorado or Federal Work Study must print their form from their web-for-student
account or see the Financial Aid Office. Please email forms to student.contracts@mines.edu or send to
Payroll for processing.
Graduate RA, TA and Hourly Excel Spreadsheets need to be sent electronicaly to
student.contracts@mines.edu for processing. The actual “signed” Graduate Student Agreement needs
to reside with the department with a PDF copy sent to student.contracts@mines.edu. Graduate
Contracts can be found at the following link: http://gradschool.mines.edu/GS-Grad-Contracts.
Special Notes
Effective 7/1/2011, Backgrounds Checks are a condition of employment for the following
students. A Background Check MUST be completed BEFORE employment begins! Backgrounds
can now be entered online at the fol owing new link: https://secure.infocubic.net/COmines/
• Al new hire Graduate Students (working for the first time on the CSM campus or
graduating as an undergraduate and becoming a new graduate)
• All new hire Undergraduate Students employed in Athletics Camps, Bursar’s/Cashier’s
Office, HR, Legal Services, Payroll, Public Safety, Registrar, Residence Life, Museum, America
Reads, employment that involves operating a motor vehicle, or working with minors.
If a student has never worked on the CSM campus, they wil need to complete a “Student
Employment Packet”. Packets can be printed on-line at
http://inside.mines.edu/UserFiles/File/hr/HR%20Forms/2017%20Student%20Employment%20Pack
et%20with%207_17_17%20I-9.pdf or picked up in the HR Office. We must receive this packet
BEFORE the student starts employment. Once the student completes the required paperwork,
he/she will receive an orange quarter sheet verifying that they can begin working. Please ask to see
an orange sheet if the student is a new hire to CSM.