Policies & Compliance

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Policies & Compliance

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Policies & Compliance

Research Policies
Budget Exception

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Policy provides Department Heads and Division Directors more involvement in decisions, ensures that PIs have approval of special requests before writing proposals, allows VPRTT time to request additional information (if necessary), streamlines the processing of proposal preparation, and ensures that the full cost to CSM is documented and justified by the projected benefits.
Closeout of Fixed Price Agreements

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Policy outlines procedures to be used when more than 5% of the budget remains in a fixed-priced contract at the end of a project.
Contracts Without Proposals

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Policy outlines reasons all awards that CSM receives must have an official CSM proposal on file in ORA, complete with all required signatures, and proposals must be submitted through ORA for all requests for external funds, including subcontracts and extensions to existing contracts.
Conflict of Interest

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Policy regulates the disclosure and resolution of Potential or actual Conflicts of Interest affecting Mines’ faculty, and addresses situations in which interests or activities may conflict with a faculty member’s teaching, research, scholarship and service responsibilities at Mines.
Cost Transfer on Sponsored Agreements

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Policy assists faculty in the management of their grants and to allow for the reassignment to a sponsored agreement of an expense initially charged against another source of funds in compliance with federal regulations.
Direct Charging

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Policy provides the institutional standard for determining how costs are charged to grants, contracts and other sponsored projects whether they are supported by federal or private funds
Disposition of Equipment upon Termination

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Guidelines that serve as a beginning for negotiations, as no absolute policy governs the disposition of inventoried equipment when a faculty member terminates his or her employment with CSM, and the disposition is considered on a case-by-case basis.
Intellectual Property

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Policy concerning the ownership and control of intellectual property developed by CSM employees and students.
Service Center

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Procedures that have been established to provide consistent operational practices among the various service center units, and to ensure compliance with both government regulations and internal School accounting policies.
Time and Effort Reporting

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Policy establishes the school’s policy and procedures for obtaining effort certifications for employees whose salaries are paid pursuant to sponsored agreements.

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Uniform Guidance
Overview Uniform Guidance for Faculty

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(PDF) outlines new policy and guidelines for cost sharing, direct charging of administrative and clerical salaries, direct charging of computing devices, publication costs, sub awards and subrecipient monitoring responsibilities, procurement requirements, faculty disengagement and performance and financial reporting.

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